As one of the leading temporary staffing agencies in Miami, Future Force knows keeping your business running smoothly and productive is always a challenge. But it can get even trickier during summer due to vacation schedules. However, with the right approach, you can keep things running smoothly, even when you’re not fully staffed. Here’s what you need to ask your employees before they leave for vacation, so you’re not left scrambling:
1. What’s your vacation schedule?
When is their last day? When will they be back? Make sure you have their vacation schedule in hand with all these details weeks in advance of their scheduled vacation.
2. Who can take on your tasks while you’re gone?
Just because an employee is on vacation doesn’t mean the work can be put on hold. That’s why it’s important to determine who can cover for them while they’re away on vacation. That individual will need to know what they need to do, how to do it and by when. If necessary, set up cross-training meetings in advance to ensure everyone understands what’s expected of them.
3. What’s the status of your current work / projects?
Before an employee leaves for vacation, ask for a report on their current workload or projects and the status of each. If a project is being delegated while they’re gone, find out to whom and that individual’s contact information. That way, both you and your employee can have some peace of mind that all the bases are covered while they’re gone.
4. How can we contact you if needed?
You don’t want to bother an employee on vacation. However, if they’re in charge of an important project or task, you may have to if an issue arises. That’s why it’s important to find out the best way to contact them.
In addition to the above questions, make sure your employee creates voicemail and auto responder email messages notifying customers and co-workers they are out of the office and when they will return. Also, encourage employees to tidy up their desks so they can come back to a clean, organized workspace. It will help them get back up and running faster.
Do you need help covering for employees on vacation, or maternity or sick leave?
Call in the experts at Future Force. With over 20 years of experience as one of the leading temporary staffing agencies in Miami, Future Force can work with you to ensure you get the qualified and skilled temporary help you need, where and when you need it. Contact Future Force today if you’re ready to learn more.