The end of the year is a busy time. You’re trying to wrap up projects, conduct performance reviews and prepare for the holidays. Add safety audits to the mix and it can certainly be a tall order to fill.
However, the good news is that at Future Force – as one of Dade County’s top staffing agencies – we’re about making life easier for you by helping you find the staff you need in order to focus on your core business. To help you better prepare for your year-end audit, and make the process as painless as possible, here are a few tips to keep in mind along the way:
Preparation makes perfect.
Don’t spring a safety audit on your team at the last minute. Inform all the involved managers and supervisors well ahead of time so they can gather necessary documents and records, and are prepared to talk about procedures. In addition, before the audit, review past ones to check for findings and recommendations, so you can assess progress in those areas. Finally, determine the scope of the audit, as well as how long it should take.
Collect the data.
Make sure all team members know what they’re auditing and what information should be gathered and analyzed. Some areas to at look during a year-end audit include specific programs related to: hazard identification and control, record keeping, equipment and materials, and employee safety training.
Review the findings.
Once the data has been collected, review and analyze it. Ask questions, such as:
- Are you meeting industry and regulatory best practices?
- What hazards and issues were identified?
- Are all program requirements being met with full documentation?
- How effective are programs, such as employee safety training?
Make sure each program is thoroughly reviewed with any deficiencies noted.
Once findings have been gathered and reviewed, develop a list of recommended actions for each issue or area of concern. These should be prioritized based on risk. Make sure the managers responsible for each recommended action understand their obligations and specific next steps to take going forward. Also be sure to assign a completion date, so you can monitor progress until goals are met.
In so many cases, workplace accidents and injuries are the result of minor issues that could have easily been corrected. That’s why safety audits are so important to conduct every year. They’re certainly an investment of time and resources, however will pay off in the end with a safer place to work.
Need help staffing your team while you’re busy conducting audits?
Future Force can help. As one of Dade County’s top staffing agencies, we provide quality employees, quick response times, customized services and so much more. Connect with our team today to get started or find out more about the impact we can have on your team.